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Position: Wedding Attendant
Applications due by April 1st
(Contract per wedding: $300, about 7 hours/wedding, includes rehearsal)
Reports to: Senior Pastor
General Description
The Wedding Attendant is responsible for the wedding rehearsal and day-of needs that the wedding party may have. The Wedding Attendant works alongside the clergy and wedding planner (if applicable) to make sure everything is on time, and handles all logistics that are needed on the day of the wedding.
Staff Commitments
- Commitment to Christian faith
- Commitment to the mission of Hyde Park Community United Methodist Church
- Commitment to team ministry
- Commitment to excellence in all areas of responsibility
Supervision and Leadership
The Wedding Attendant will report to the Senior Pastor and will work collaboratively with the clergy, HPC Wedding Coordinator, and wedding party.
Responsibilities
Wedding Rehearsal
● Welcome and guide the wedding party during the rehearsal.
● Confirm that all necessary items for the ceremony (bulletins, baskets, pillows, etc.) are provided and available at the church.
● Take detailed notes during the rehearsal to ensure the wedding day runs smoothly.
● Collaborate with the couple’s wedding planner, as needed, to clarify any last-minute adjustments.
Wedding Day
● Arrive 2.5 to 3 hours prior to the ceremony to begin setup.
● Work closely with the videographer, photographer, and other vendors to coordinate logistics.
● Oversee cleaning and preparation of the ceremony’s exits and entrances with TDG.
● Ensure clear signage is placed to direct guests.
● Set up water, candy, and other amenities in both rooms as needed.
● Ensure the church is prepared for the ceremony by managing candles, florals, and overall décor with our facilities management team (TDG).
● Coordinate with ushers to distribute bulletins and other ceremony materials.
● Communicate with the HPC Communion Steward to confirm and set up Communion elements as needed.
● Assist musicians and other performers with any specific needs.
● Assist with the organization of the wedding party, walking them through the ceremony process, and maintaining awareness of the wedding party to ensure everyone is where they need to be during the ceremony.
● Organize family members for post-ceremony photos.
● Manage cleanup after the ceremony, including collecting bulletins, personal items from pews, and assist in getting flowers to guests’ vehicles.
● If a Saturday wedding, prepare the venue for Sunday morning services by ensuring everything is cleaned up and in place, including ensuring the wedding party rooms are cleaned and all items for pickup are ready, washing all dishes and ensure they are put away correctly, and coordinating with TDG on cleaning needs, including vacuuming and any other necessary tasks.
Qualifications
● Strong organizational and communication skills.
● Ability to multitask and work in a fast-paced environment.
● Experience in event coordination or a related field is preferred.
● Ability to troubleshoot and resolve problems quickly.
● Availability to work weekends, particularly Friday and Saturday for rehearsals and weddings.
Physical Requirements
● Ability to stand for extended periods and lift moderate weights (up to 25 pounds).
● Ability to move furniture and set up decorations as needed.
Accountability
● The Wedding Attendant will: ○ Report to the Senior Pastor as noted in the Organization Chart.
○ Work in alignment to the mission of HPC & The United Methodist Church as outlined in the Strategic Plan, Inclusivity Statement, and Employee Handbook.
○ Demonstrate commitment to team ministry including trust, engagement, commitment to plan of action, accountability, achievement of collective goals/results.
○ Demonstrate commitment to excellence in all areas of responsibility.
Position: Children’s Ministry Coordinator
(part-time, 20 hours/week, Sundays required)
Reports to: Director of Faith Formation
General Description
The Children’s Ministry Coordinator is a Christ-centered, energetic, and open-minded individual who is able to effectively communicate and relate to all generations. This person will create a welcoming, safe, and fun environment for children (ages K-5th grade) and their families. The Coordinator is responsible for creating and overseeing children programming for elementary aged children at Hyde Park Community. This includes preparing curriculum, gathering supplies, and coordinating classrooms for children’s Sunday School, as well as recruiting and supporting volunteers of all generations, teaching as needed, and connecting families to the church through various roles. The Coordinator will organize Children’s Moments during worship, assist with community events, and support mission projects for families in collaboration with staff.
Staff Commitments
Commitment to Christian faith
Commitment to the mission of Hyde Park Community United Methodist Church
Commitment to team ministry
Commitment to excellence in all areas of responsibility
Supervision and Leadership
The Children’s Ministry Coordinator will report to the Director of Faith Formation and will work collaboratively with other directors, staff, and laity.
Responsibilities
Children’s Sunday School
- Study and prep all curriculum for 9:30 am and 11:00 am.
- Gather all supplies needed for Sunday School and communicate with teachers weekly about curriculum.
- Prep and maintain rooms for Sunday mornings, including selecting and loading media in Little Theater once a month.
- Develop, train, recruit, and nurture teams of multi-generational volunteers throughout the year.
- Teach Sunday School as needed.
Recruiting and Connecting Families
- Work with the Director of Connection to connect families as greeters.
- Collaborate with the Worship Team to connect families to be communion stewards and worship participants.
- Follow up with new visitors from Sunday mornings via email, phone call, and/or hand written notes and track in Realm.
- Create additional quarterly opportunities for children and their families to build relationships with each other.
Worship
- Collaborate with the Early Childhood Coordinator to organize the Sunday morning Worship Bags (check/clean bags, make copies, etc.).
- Coordinate weekly Children’s Moments with weekly email and scripture prompts to team. Prep and give Children’s Moments when needed.
- Print and supply the children’s corner in the Welcome Center with children’s bulletins.
Community Event Support and Planning
- Assist and collaborate with the Early Childhood Coordinator for any and all Preschool Chapel programming three times a week during the Preschool school year.
- Support the Director of Connection in all VBS, Easter Egg Hunt, Block Party, and Live Nativity planning and implementation.
- Support the Director of Faith Formation in Family Camp planning, recruitment, and implementation.
- Collaborate with the Director of Faith Formation and Youth Ministry Coordinator to plan the annual Family Christmas Eve Service.
- Collaborate with the Pastor of Mission and Outreach & Young Adults to plan opportunities for children and their families to serve, including local service projects and Super Serve Saturday.
Communication and Administration
- Collaborate with the Director of Faith Formation to design a monthly newsletter for children’s families.
- Create social media posts for Facebook and Instagram to highlight the children’s ministry.
- Provide monthly social media plans to the Communication Team.
- Submit current curriculum themes and other Sunday morning information to be shared on the website to the Director of Communication.
- Coordinate hand written mailings, such as thank you notes, etc.
- Create and manage the annual budgets for children’s ministry in conversation with the Director of Faith Formation.
- Reserve spaces and submit work orders requests for all Children’s Ministry events.
- Collaborate with the Youth Ministry Coordinator, and Early Childhood Coordinator to maintain order in the Faith Formation office, closets and classrooms.
- Train all volunteers yearly to ensure that HPCUMC’s Safer Sanctuaries Policies are enforced.
Meeting and Other Requirements
- Present every Sunday morning from 8:30 am – 12:30 pm.
- Attend monthly Staff Meetings.
- Attend Faith Formation Meetings once every other month.
- Attend monthly check-ins with the Director of Faith Formation.
Qualifications and Skills
- Associate’s Degree in related fields.
- Open minded.
- Ability to work on a flexible schedule.
- Ability to work with multiple generations.
- Experience training, leading, and recruiting volunteers/teams of people.
Accountability
The Children’s Ministry Coordinator will:
- Report to the Director of Faith Formation as noted in the Organization Chart.
- Work in alignment to the mission of HPC & The United Methodist Church as outlined in the Strategic Plan, Inclusivity Statement, and Employee Handbook.
- Demonstrate commitment to team ministry including trust, engagement, commitment to plan of action, accountability, achievement of collective goals/results.
- Demonstrate commitment to excellence in all areas of responsibility.
Position: Youth Ministry Coordinator
(part-time, 20 hours/week, Sundays required)
Reports to: Director of Faith Formation
General Description
The Youth Ministry Coordinator is a Christ-centered, energetic, and open-minded individual who is able to effectively communicate and relate to all generations. This person will create a welcoming, safe, and fun environment for youth (ages 6th grade through 12th grade) and their families at Hyde Park Community. Responsibilities include leading Sunday morning programs, teaching Confirmation classes, and organizing retreats, Bible studies, and community events. The Coordinator will also work in collaboration with other staff to plan service projects and mission trips, recruit and train volunteers of all generations, and manage communications and administration for the ministry. The Coordinator will work intentionally to create an environment of inclusivity that allows for youth of all walks of life to be in community and find a place of belonging.
Staff Commitments
Commitment to Christian faith
Commitment to the mission of Hyde Park Community United Methodist Church
Commitment to team ministry
Commitment to excellence in all areas of responsibility
Supervision and Leadership
The Youth Ministry Coordinator will report to the Director of Faith Formation and will work collaboratively with other directors, staff, and laity.
Responsibilities
Youth Programming
- Create a welcoming Sunday morning experience for youth and their families.
- Research latest curriculum trends and implement age-appropriate lessons into all youth programming.
- Develop, train, recruit, and nurture teams of multi-generational volunteers and Youth Counselors throughout the year.
- Teach Sunday lessons as needed.
Community Building
- Engage the youth and families in extra activities, such as: retreats, lock-ins, and Bible study.
- Create weekday opportunities for youth to build relationships with each other and Christ.
Confirmation
- Schedule, coordinate, and teach classes and retreats in collaboration with the Director of Faith Formation and Senior Pastor.
- Plan Confirmation Sunday.
- Communicate with all families eligible for Confirmation each year.
Community Event Support and Planning
- Support the Director of Connection in all VBS, Easter Egg Hunt, Block Party, and Live
Nativity planning and implementation.
- Support the Director of Faith Formation in Family Camp planning, recruitment, and implementation.
- Collaborate with the Director of Faith Formation and Children’s Ministry Coordinator to plan the annual Family Christmas Eve Service.
- Plan annual Youth Sunday in collaboration with the Director of Faith Formation and Worship Team. Work to encourage all ages to participate in leading parts of worship.
- Collaborate with the Pastor of Mission and Outreach & Young Adults to plan opportunities for youth to serve, including local service projects and Super Serve Saturday.
- Plan an annual mission trip with the help of the Pastor of Mission and Outreach & Young Adults.
Recruiting and Connecting Families
- Work with the Director of Connection to connect families as greeters.
- Collaborate with the Worship Team to connect families to be communion stewards and worship participants.
- Follow up with new visitors from Sunday mornings via email, phone call, and/or hand written notes and track in Realm.
- Develop a process to support and keep college students connected to HPCUMC.
Communication and Administration
- Collaborate with the Director of Faith Formation to design a monthly newsletter for youth families.
- Create social media posts for Facebook and Instagram to highlight the youth ministry.
- Provide monthly social media plans to the Communication Team.
- Submit current curriculum themes and other Sunday morning information to be shared on the website to the Director of Communication.
- Coordinate hand written mailings, such as thank you notes, etc.
- Create and manage the annual budget for youth ministry in conversation with the Director of Faith Formation.
- Reserve spaces and submit work orders requests for all Youth Ministry events.
- Collaborate with the Children’s Ministry Coordinator, and Early Childhood Coordinator to maintain order in the Family Ministry office, closets and classrooms.
- Train all volunteers yearly to ensure that HPCUMC’s Safer Sanctuaries Policies are enforced.
Meeting and Other Requirements
- Present every Sunday morning from 8:30 am – 12:30 pm.
- Attend monthly Staff Meetings.
- Attend Faith Formation Meetings every other month.
- Attend monthly check-ins with the Director of Faith Formation.
Qualifications and Skills
- Associates Degree in related fields.
- Open minded.
- Ability to work on a flexible schedule.
- Ability to work with multiple generations.
- Experience training, leading, and recruiting volunteers/teams of people.
Accountability
The Youth Ministry Coordinator will:
- Report to the Director of Faith Formation as noted in the Organization Chart.
- Work in alignment to the mission of HPC & The United Methodist Church as outlined in the Strategic Plan, Inclusivity Statement, and Employee Handbook.
- Demonstrate commitment to team ministry including trust, engagement, commitment to plan of action, accountability, achievement of collective goals/results.
- Demonstrate commitment to excellence in all areas of responsibility.